LOCATION Region Vilvoorde - Zaventem
CATEGORY Administrative And Secretarial Support
SECTOR Government services
CONTRACT Temporary take chances with fixed
REFERENCE 7/706/201742979


-Provides Diplomatic Pouch and Diplomatic Post Office (DPO) services for authorized US Embassy to Belgium and the US Mission to the European Unio offies and personnel.
-Handles the dispatch of incoming and outgoing diplomatic pouch, mail, and local mail for the Embassy and the US Mission to the EU employees.
-Prepares diplomatic pouches for official and unofficial mail shipments. Invoices and register pouches in chronological order. Sort and distributes incoming pouch and official and personal mail.
-responsible for mail handling and visual screening of mail bags, and takes appropriate action whenever a mail item looks suspicious or tampering of the mail bag is detected.
-Follows security procedures, provides visual oversight, and enforces pouch regulations set forth in the Vienna Convention on diplomatic relations.
-processes and dispatches incoming and outgoing Belgium and international mail.
-Determines correct and accurate postage for all official mail sent via Belgian postal system and dispatches same utilizing postal franking machine.
-Processes and dispatches incoming and outgoing special shipments via courier, UPS, DHL and FedEx.
-Arranges logistical support for attaining, storing, satging, and deliviring of pouches, coordinates with embassies and consulates, detects and resolves delays or other problems, adjusts plans and schedules, and provides customer service.
-Maintains postal supplies at proper levels to Ensure availability when needed-forms, envelopes, boxes, etc.
-Ensures that all mail is labeled and forms completed correctly for outgoing mail.
-Ensures that all postal equipment is maintained and functioning properly.
-Maintains postal operations records in compliance with regulations.
-Establishes working relationships with local airport, airline, transportation contractors, and transportation offcials, works with local contacts to detect and resolve problems, support VIP visits, uses computers to maintain a database of diplomatic pouch information


-Completion of secondary/high school.
-Prior experience in mail handling is desirable. Logistics experience preferred.
-Proficient with Microsoft Office and Windows 7
-Fluency (Level IV) in English; French and/or Dutch helpful.


- Administratieve dossiers samenstellen Gegevens, de actualisatie van gegevens, terugzendingen of aanmaningen controleren

- De voorraad opvolgen, tekorten vaststellen Bestellingen plaatsen

- Brieven, tabellen, ... invoeren volgens instructies

- Briefwisseling registreren, sorteren, frankeren

- Documenten coderen, klasseren en archiveren

- Kopieerwerk verrichten

- Personen onthalen en hun vraag identificeren

- Telefonische oproepen aannemen Doorverbinden naar de gevraagde gesprekspartners Een boodschap noteren


-Correcte verloning
-Periode: 120 werkdagen maximum, verlenging mogelijk
-Salaris: € 2401.83 bruto/maand, €14.59 bruto/uur
-Uurrooster: voltijds, 38u/week.
Plaats van tewerkstelling: 1000 Brussel
Maaltijdcheques van 6 euro
Tussenkomst openbaar vervoer
Amerikaanse feestdagen zijn betaalde vakantiedagen.

Konvert Interim Vilvoorde

Jean Baptiste Nowelei 50
+32 (0)22 53 45 15

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